Automated Approval Workflow
Approve your supplier invoices electronically. The approval workflow is streamlined so you can work from a computer, telephone or tablet. Set up rules to send the invoices to be approved to the right people in the right order.
You can easily access your invoices and can approve them from a computer, telephone or tablet.
Automatic approval in several steps
Through the rules you dictate, invoices are handled by the right project managers or approvers.
See who has been managing the invoice. Time-stamped audit trail for investigations or auditors.
New invoices to approve? An automated email is sent out with a link to your invoices for easy access.
Communicate with your colleagues directly in the system. Add a note to the invoice or send messages to each other. Or email directly from the system with an invoice as an attachment!
Create optional “flags” to, for example, remember a task linked to an invoice. These invoices are placed in a folder on your home page in Centsoft. You can quickly find invoices that are to be re-invoiced, blocked, or credited.
How it works
Centsoft Automation streamlines the workflow from the time your supplier invoices arrive until the invoice is coded, approved and booked in the ERP system.
You scan paper invoices and the data is automatically entered into Centsoft’s data fields.
Emailed PDF invoices are immediately scanned by Centsoft and the data is automatically entered into Centsoft’s data fields.
Email sent to approvers
Invoices are sent to project managers and approvers for approval.
Avoid overdue payments
Notifications and reminders when invoices are coming due.
Approvers see the invoice on any device
Invoices are sent based on role, amount, cost center, or project. Approvers view the invoice details and approve.
Invoices are automatically recorded
Invoices are sent to your ERP for payment once they are processed and approved. It does not get any easier than that!
Approve with one click!
Approve and have access to all your invoices in the office, at home or on the go. It does not get any easier than that!
Automatic approval flow
The invoices are automatically sent to the next person, all according to predetermined rules!
Easy to find all invoices
You can subsequently search for previous invoices using a variety of parameters.